We are looking for a proactive Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and associated companies, assisting in daily office needs and managing the HUB55’s general administrative activities.
Responsibilities: Answer and direct phone calls; Organize and schedule appointments; Write and distribute email, correspondence memos, letters, faxes and forms; Book travel arrangements; Submit and reconcile expense reports; Provide general support and welcome visitors, guests, customers; Act as the point of contact for internal and external clients; Manage contracts with clients, partners, suppliers; Office management, keeping it clean and well supplied; Execute calendar of events and activities; Support clients in the initiatives related to: construction of business plan, market research, coaching and training, physical space search, and recruitment of local professionals.
Requirements: Fluency in Portuguese and English; Proven experience as an Administrative assistant or Office admin assistant; Working knowledge of office equipment and proficiency in MS Office; Excellent time management skills and the ability to prioritize work; Attention to detail and problem solving skills; Excellent written and verbal communication skills; Strong organizational skills with the ability to multi-task.
How to apply: Send resume and cover letter to Karina Fensterseifer explaining why you qualify for the job.
About the HUB55: To be launched in April 3rd, HUB55 will be a vibrant and collaborative space where Brazilian companies can work on the expansion of their business in the US. An initiative of Paseli Consulting, a Brazilian company expert in international business development, the HUB55 will be home to the Brazilian businesses in US. Located in New Haven, Connecticut, the hub will provide office space and business services to support companies’ expansions.